Attach receipts to Fluz transactions, synced to your books

The receipt always exists somewhere. A crumpled thermal slip in a jacket pocket, a PDF buried in someone's inbox, a photo on a phone that left the company two quarters ago. The transaction lives in one system, its proof lives everywhere else, and your books get neither until someone reunites them at month-end.

Fluz ends the scavenger hunt by putting the receipt where it belongs: on the transaction itself, all the way through to your books.

Key takeaways

• Attach a receipt to any Fluz transaction, so documentation lives with the spend instead of scattered across inboxes and phones.
• Every transaction becomes its own record: what was bought, who bought it, which account funded it, and the proof, all in one place.
• Receipts back up billable work, answer auditors, and settle disputes without a search party.
• When you sync to QuickBooks Online, available receipts are attached to the exported journal entry automatically.

Documentation at the moment of spend

The best time to capture a receipt is the moment it exists. On Fluz, any team member can attach the receipt to the transaction right after spending, from the transaction details. No expense report to file later, no shared drive taxonomy to maintain, no email thread titled "receipts???"

The habit is small; the compounding effect isn't. When receipts land at the moment of spend, the month closes with documentation already complete instead of 80 percent complete, and the missing 20 percent is always the part that eats the most time.

One transaction, one complete record

A Fluz transaction already knows a lot: the amount, the merchant, the card, the spend account that funded it, who spent it. The receipt completes the picture. Anyone reviewing the transaction later sees the whole story in one view, without cross-referencing a statement against a folder against someone's memory.

That completeness pays off in the moments you least want friction. An auditor asks for support on a charge: it's on the transaction. A client questions a billable expense: the receipt is attached to the exact spend. A charge needs disputing: the documentation is already assembled.

And it all flows to QuickBooks

Receipts on Fluz aren't just tidier record-keeping; they're how the headline gets finished. When you sync a transaction to QuickBooks Online, Fluz exports it as a balanced journal entry and attaches the available receipt to that entry in QuickBooks. If a receipt upload hits a snag, the journal entry stands and the receipt retries separately.

Your bookkeeper opens QuickBooks and finds the entry coded, documented, and backed by its receipt. Nothing to chase, nothing to re-enter.